Food Product Specification Software

Future proof specification management

Transform specification management for raw materials, finished food products and answer product queries from customers instantly.

UK : +44 845 302 4780
USA: +1 866 522 4307

Learn More


Want a better way of managing specifications? You're in the right place!

Challenges our Food Product Specification Software can provide the solution to:

Product Specifications in the Food Industry – have they changed over time?

Yes and No. High quality specification documents have been an essential part of food safety systems for ever. For companies involved in product development and supply to retailers of retailer branded products there has been an inexorable movement towards more detailed product specs as retailers look for more detailed due diligence information and make more comprehensive claims on products. The demands on food businesses product specification software and management tools keep increasing as a result.

In recent years the growth of online sales has increased the need for product specifications in the food industry to link to websites and online sales platforms. The business case for product specification software becomes compelling when businesses are selling online.

How can our Food Product Specification Software make your process run smoother?

food product specification software

At all stages in the product lifecycle management (PLM) process our food product specification software can help:

What is the purpose of a product specification?

Product specifications have multiple purposes, all of which should be able to be managed in product specification software.

Internal product management is where product specifications are used by various departments across a business to document what the product is, what it containts, how it is made etc. More information on the content of a product specification is below.

Customer communication is often the most visible use of food production specifications where the information is shared with customers in a business to business environment or recently some product specification data is being shared with consumers through consumer facing websites and Apps.

Supplier approval and performance management is where specifications are used to ensure that suppliers understand the exact specifications of products being supplied, what quality attributes need to be met and what food safety controls need to be in place. Adherence with product specs is often part of supplier performance management and monitoring.

Due diligence defense. Things can go wrong in the food supply chain. Having well document product specs can be used to demonstrate due diligence and help you identify the source of non-conformance. Specifications can also provide reassurance to regulators that the food business operator has controls in place, that the incident that is being investigated is an isolated incident and that the food business took all reasonable steps to prevent the problem.

What sort of content is included in the document?

Many suppliers of food and drink will have selling specifications which are very short documents containing the minimum legal information. When printed these specifications can often take up no more than 1 or 2 sheets of A4.

For businesses supplying to major retailers or brands it is not uncommon to have more detailed specifications which when printed can be anywhere from 2 pages to 40 pages of A4.

Typical sections could include:

This is not an exhaustive list. Our recommendation is to think carefully about requirements and our experienced team are always available to support. If you need help deciding what to include in your specification give us a shout.

Do they need to be aligned with any standards?

GFSI benchmarked standards such as BRC require an approved specification is in place for all raw materials and finished products but do not stipulate the content or format of these specs.

Would you like to access Free White Papers?